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Privacy policy – data

The Oxford Academic Health Science Network is part of Oxford University Hospitals NHS Foundation Trust and subject to the Trust’s policies and procedures. 

  • The OUH privacy policy can be found here.
  • The Oxford AHSN privacy policy can be found here.

 

General information

This privacy notice provides additional information about what to expect us to do with your personal information.

About us

The Oxford Academic Health Science Network (Oxford AHSN) gets innovation into clinical practice to improve patient safety, outcomes and experience through collaboration between the NHS, industry and universities.

We aim to deliver best health for our population and prosperity for our region – a population of three million living in Berkshire, Buckinghamshire, Milton Keynes and Oxfordshire.

The NHS spends £5bn a year in this region and employs 65,000 people, predominantly in 11 NHS trusts and six clinical commissioning groups. The Oxford AHSN region is also home to nine universities, 12 local authorities and four local enterprise partnerships. We also work with four Sustainability and Transformation Partnerships and four Integrated Care Systems.

The Oxford AHSN is one of 15 AHSNs created in 2013. The AHSNs’ initial five-year licence was renewed by NHS England in 2018 to run until at least 2023 with AHSNs seen as the key innovation arm of the NHS.

  • Read about the Oxford AHSN’s work priorities here.
  • Read more about the collective work of England’s 15 Academic Health Science Networks here.

How we use your information – legal aspects

In order to achieve the goals of the Oxford AHSN, we sometimes need to use and process the  information held about you in a pseudonymised form. This means that we cannot directly identify you from the information, but we do hold some details of your interactions with the NHS. Some of this information is supplied by NHS Digital as directed by NHS England. Read more about this here.

We get data directly from other sources including the Trusts within the Oxford AHSN region, NELA, LUCADA – again, this is only in a pseudonymised form.

The ways in which we use your information are governed by law. The principal legislation that applies is the EU General Data Protection Regulation (GDPR), which come into force on 25 May 2018 and is being incorporated into a new Data Protection Bill.

In most instances we will rely on Article 6(1)f, Article 9(2)i and Article 9(2)j of the GDPR if and when we use your information for research. Details can be found here.

This data is held stored in a secure N3 (soon to be HSCN) compliant network environment.

Any data we hold is subject to a Data Sharing Agreement and as such there will be a defined retention period for us to store and use your data. We will only store and use data whilst there is a legitimate reason to do so. Once the retention period has expired we will destroy any data using industry recognised procedures.

All analytic outputs are in aggregate form with small numbers suppressed and stored in a secure N3 compliant network environment.

Please see our websites for examples of how we use data:

We only ever use your data to help to improve health and social care.

Controller’s contact information

As our host, Oxford University Hospitals NHS Foundation Trust is the controller for the personal information we process, unless otherwise stated.

There are many ways you can contact us, including by phone, email and post.

  • Postal address:

Oxford University Hospitals NHS Foundation Trust
Chief Executive’s Office
Level 3, John Radcliffe Hospital
Headley Way
Headington
OX3 9DU

Data Protection Officer

Our Data Protection Officer (and Caldicott Guardian) is Dr Chris Bunch:

Accessing the information we hold about you

You can request a copy of the details we hold about you at any time. Please email us at info@oxfordahsn.org to obtain these or to update us on any changes you would like to make. Please note, however, that any analytical data that we hold is pseudonymised (not identifiable to you as an individual) and as such we will not be in a position to disseminate this analytical data to any individual.

If you wish to see your medical information, please contact the OUH Information Governance team:

Please refer to the OUH Privacy Policy.

Changes to our policy

If our privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing the page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Contact us

If you have any questions about this privacy policy, please contact us using one of the following methods:

  • Post:

Oxford Academic Health Science Network
Magdalen Centre North, Robert Robinson Avenue
Oxford Science Park OX4 4GA

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