The Oxford Academic Health Science Network is part of Oxford University Hospitals NHS Foundation Trust and subject to the Trust’s policies and procedures.
Information specific to Oxford AHSN
Information collection and use
From time to time, you may be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services. Such services include bulletins, information about events, PDF downloads and email updates. We also collect information when you voluntarily complete surveys and contact us forms or provide feedback. This information is collected and stored with your permission.
When you visit one or more of our Oxford AHSN websites, we may log data such as your IP address and details of which web browser you used. This information is used to analyse trends, administer the site and track users’ movements.
How we use the information we collect
The Oxford AHSN collects information about you to help us deal with your requests and, if you agree, to email you with news, events and other updates we believe would be of interest to you based on the information we hold. By giving us your details you enable us and our associated projects and programmes to provide you with the services you select. When you subscribe to a newsletter or complete a form you will have the chance to accept / “opt in” to what communications you would like. You can “opt out” or unsubscribe at any time by contacting us or updating your profile via newsletter or events invites.
Any information you provide to the Oxford AHSN will only be used by us and our associated projects and programmes. Your details will not be disclosed unless we are obliged or permitted to by law to do so.
We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met or when you no longer wish to continue your subscription.
Our newsletters are created using trusted third party service providers including Mailchimp.
We take a similar approach to event bookings and management through Eventbrite.
These third parties’ privacy policies can be found here:
Our websites may occasionally incorporate functionality from third parties. The ones we use most often are listed below, along with links to their privacy policies:
Please see each website for more information.
Disclaimer: The Oxford AHSN does not have any control over these third parties. For more information, including how to opt out of third parties collecting your data, please refer to the links above.
Please be aware that restricting cookies may affect the functionality of our websites.
Accessing the information we hold about you
You can request a copy of the details we hold about you at any time. Please email us at firstname.lastname@example.org to obtain these or to update us on any changes you’d like to make.
Newsletters and marketing
We would like to send you information which may be of interest to you. If you have consented to receive newsletters, you may opt out at any time. You have a right to stop us from contacting you at any time.
General Data Protection Regulation and the Data Protection Act
Under the new GDPR and existing Data Protection Act, we have a legal duty to protect any information we collect from you. We safeguard your data and keep strict security standards to protect against any unauthorised access to it.
Changes to our policy